Policies & Procedures

Online Registration:

If you are a first time user you will need to create your own account by clicking on the "create account" button on our home page.  After you have created your account, you will be able to register online for programs through the “programs” tab.  Please feel free to contact us for technical support or any other question you have about the online registration. 

 
Refund Policy:

Our refund policy is different for each program type we offer:

  1. Youth Sports Leagues: All registrations are fully refundable up until the start of the session. After the session begins, a 20% Admin/Uniform Fee will be deducted for all refunds. After the second week, refunds are pro-rated for the number of days attended, after the 20% Admin/Uniform Fee is deducted. No refunds are given after the fourth week of the session.
  2. Fine Arts Classes/Sports Camps: All registrations are fully refundable up until the start of of the class. Once classes begin, no refunds or credits are given.
  3. Travel Clubs: All refunds must be worked out with and approved by both the Club Director and the Recreation Pastor, handled on a case-by-case basis.
  4. Adult Sports Leagues: All registrations are non-refundable. The only exception is if Nazarene Recreation has to cancel the league offering due to low enrollment.
  5. Day Camp/Summer Day Camp Extended: Please see the "2023 Summer Camp Refund Policy" under the forms tab of the website for a full detailed explanation of the policies in place.

You may choose to receive your refund in one of three ways: 1) transfer to another program of similar price, 2) receive a credit for a future registration on your account, (credits expire at the end of the year), or 3) receive a refund back to the card which was used to register. All refund decisions must be communicated in writing or email with the Recreation Office. 


Weather  / Cancellation Policy:

Cancellations due to inclement weather or other circumstances  are possible. Please check our website, nazrec.com, or our Facebook page on the day of your program for weather information. If we need to cancel due to weather, we will post it on Facebook and our website as well. The decision to cancel or not will be made by 3:30pm on weekdays and by 8:15am on Saturdays. We will make the best decision we can at that time given current weather projections.

 
Unfortunately, we do not make up single cancellations as a general rule. If there are multiple cancellations for the same league in a session, we will try to schedule a make-up day(s). Due to schedule restrictions, make-up days may have to be scheduled on a different day and/or time. 

If in the case a make up day is not an option, a prorated refund will be credited to the Rec account used to register for the program. 

 
 
Player/Team Requests: 
 
While we do our best to honor all player and team requests for our All Star Leagues, we do have certain policies in place regarding them. We do not accept any player/team requests once late registration begins. All parties involved must be requested by that time. We cannot unbalance teams to make player requests happen. Player requests for our Rising Star Leagues, outside of siblings are not allowed as these are competitive leagues.
 
Age Requirements:
 
We do not allow players to play down or up in age for both our All Star and Rising Star Leagues. Occasionally we make exceptions to allow a player to play up if a player has a birthday within the first half of a session, but we never let them play down in age. Our leagues begin at age 3. If your child is 2, we cannot make an exception to allow them to play. Additionally, all 3 year olds must be potty trained.
 

Pets:

All pets must be restrained by a leash not exceeding 6 feet at all times. Pets are allowed on the fields, but NOT inside the building. Owners are responsible for cleaning up after their pets. 

 

Photo/Video Policy and Warning:

The Church reserves the right to take and obtain photos and videos of any and all programs, events, and/or activities that occur on Church property or are sponsored, organized, or in any way facilitated by the Church. Please be aware that Church staff, volunteers, and contracted photographers periodically take photos and videos of people for promotional materials, including use in print, on the website, and in social media sites operated by the Church. All photos and videos are property of the Church and the Church reserves the right to use them without compensation to or the consent of any person, group, or organization. By registering, participating, and/or attending any and all activities through the Church, you authorize the Church to take and use photos and videos in any way the Church deems appropriate.


Smoking:

Smoking is allowed in the parking lot only. All fields, courts, and classrooms are designated no-smoking areas.